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ADVANCING THE ARTS ACROSS MARYLAND

Employment at Maryland State Arts Council

Employment at Maryland State Arts Council

OFFICE SECRETARY III

(CONTRACTUAL)

GRADE 10

SALARY: $14.61 – $22.87 HOURLY

STATE OF MARYLAND

 DEPARTMENT OF COMMERCE

DIVISION OF TOURISM, FILM AND THE ARTS – MARYLAND STATE ARTS COUNCIL

 

The Maryland Department of Commerce is seeking qualified applicants for a full-time, contractual, Office Secretary III within its Division of Tourism, Film and the Arts’- Maryland State Arts Council (MSAC). The primary function is to provide administrative services and support to the staff, as well as, serve as a central customer service representative for MSAC.   The incumbent aids in the development of monthly fiscal reports; proofs complex reports; reconciles database information with the State's accounting system (FMIS); completes research within FMIS; composes documentation to accompany contracts; and drafts routine correspondence; prepares information packets; maintains various online databases; assists with scheduling and logistics for panels and meetings; prepares meeting support materials; and attends and assists with special event set-up and break-down.  The individual receives guests, communicates with internal and external customers regarding a variety of tasks and actions; frequently interacts with high level executives within industry, academia and government; answers the main phone line providing information to callers; responds to walk-in inquiries from the public; and receives and distributes mail and packages.  In addition, this position will ensure tidiness of common areas, maintain stock and inventory, organize office supplies, and serve as the liaison for MSAC building management. Some Statewide travel and evening hours may be required.

The selected employee will be well organized, able to work independently, have an aptitude for detailed work; possess proficiency with Microsoft Office (Word, Excel, Access, and PowerPoint), Google Mail and/or other relevant programs; possess strong interpersonal, written, and oral communication skills; have the ability to effectively present information, explain policy, respond to internal and external inquiries; and complete concurrent and high priority tasks.

Minimum Qualifications: 

Education: Possession of a high school diploma from an accredited high school or high school equivalency certificate;      

    AND

Experience: Three (3) years of experience performing secretarial or clerical work involving use of a computer.

Notes: 1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education. 2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.  3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience. 

Preferred Qualifications:

Experience working in the public or non-profit arts sector.  Use of MS Office Suite to design, create, and/or manage documents, databases, spreadsheets, and reports. Experience providing guidance & responding to inquiries from external/internal customers.   Experience organizing and managing multiple projects.

***This recruitment contains Supplemental Questions. It is important to complete the Supplemental Questions as part of the application process. **

Location of Position:

 

175 W. Ostend St, Ste E, Baltimore, MD 21230

 

Benefits:

Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program (the Program), have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents.  As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

Leave may be granted to a temporary/contractual employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.

Examination Process:

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

Please note that your answers on the Supplemental Questionnaire must correspond to the information provided on your resume to receive credit.

How to Apply:

Interested and qualified candidates should submit their resume AND completed supplemental questionnaire (next page) to Anna Halikias at Anna.Halikias@maryland.gov by the closing date listed below to receive consideration. 

Please describe in detail any job duties relating to the qualifications stated. 

Those unable to submit via email, please mail your resume and supplemental questions to:

MARYLAND DEPARTMENT OF COMMERCE -OFFICE OF HUMAN RESOURCES

Attn: Office Secretary III- MSAC

World Trade Center – 401 E. Pratt Street, 10th Floor, Baltimore, Maryland 21202

NO LATER THAN: Monday, July 30, 2018

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

If you have any questions about this recruitment, please contact the Department of Commerce at 410.767.6300. 

You may also visit our website at: http://commerce.maryland.gov/commerce

We thank our Veterans for their service to our Country and encourage them to apply.

An E- Verify and Equal Opportunity Employer                                     TTY Phone: 1-800-735-2258

SUPPLEMENTAL QUESTIONNAIRE MSAC OFFICE SECRETARY III 2018

 

 

***Please note that your answers on the Supplemental Questionnaire must correspond to the information provided on your resume to receive credit. ***

 

 

1.

Please describe your three years of experience performing secretarial or clerical duties involving typing/data entry.  

 

Include details pertaining to software applications/computer use, job title, employer name, dates of employment, and hours worked per week (this information must be reflected on your Resume, to receive full credit). If you do not have this experience, please indicate N/A.

 

2.

Do you possess experience working in the public or non-profit arts sector?

 

If yes, please provide employer name, job title, duties, dates of employment, and hours worked per week.  If no, please indicate N/A.

 

3.

Please explain in detail, your experience using Microsoft Office Suite - Excel, Word, Access, Powerpoint to design, create, and/or manage documents, databases, spreadsheets, and reports.

 

Please include the name of your employer, job title, job duties, dates of employment, and hours worked per week. If you do not have this type of experience, please write N/A.

 

4.

Do you have experience providing guidance & responding to inquiries from external/internal customers?  

 

If yes, please provide employer name, job title, duties, dates of employment, and hours worked per week.  If no, please indicate N/A.

 

5.

Please describe you experience organizing and managing multiple projects.

 

Please include the name of your employer, job title, job duties, dates of employment, and hours worked per week. If you do not have this type of experience, please write N/A.

 

 

 

FISCAL OFFICER

(SKILLED SERVICE)

SALARY: $44,017 - $70,265

MARYLAND DEPARTMENT OF COMMERCE

DIVISION OF TOURISM, FILM, AND THE ARTS – MARYLAND STATE ARTS COUNCIL

 

The Maryland Department of Commerce is seeking qualified applicants for the position of Fiscal Officer (Accountant Advanced) within the Division of Tourism, Film, and the Arts’ Maryland State Arts Council (MSAC).  The Fiscal Officer is responsible for budgetary and administrative operations for MSAC.  Duties include: preparation and monitoring of MSAC’s operating budget; compiling data for presentation to the agency Executive Director, Departmental Budget Analysts and Officers, and the Council; monitoring all expenditures and receipts; recommending adjustments in the budget; conducting the annual fiscal year close-out; and providing information to auditors.  Incumbent is also responsible for monitoring and reporting on annual partnership application(s) to the National Endowment for the Arts; overseeing the agency’s grant payment process; and managing administrative functions including all procurement contracts, facility management, inventory, requisitions, expenditures, and documentation of agency administrative and fiscal procedures. This position also supervises an administrative specialist.

The selected employee will possess excellent interpersonal, written, and oral communication skills; strong analytical and organizational skills; proficiency with Microsoft Office (Word, Excel, Access, and PowerPoint), Google Mail and/or other relevant software; in addition to being able to effectively present information, explain policy and complete concurrent and high priority tasks.  The incumbent will also possess knowledge of governmental accounting principles as well as fiscal control reporting policies and procedures. 

Candidates must possess a Bachelor's degree in Accounting from an accredited college or university, including or supplemented by three credit hours in auditing AND Three (3) years of experience examining, analyzing and interpreting accounting systems, records and reports by applying generally accepted accounting principles.  Notes: 1. Candidates may substitute a Bachelor’s degree from an accredited college or university with thirty credit hours in Accounting and related courses, including or supplemented by three credit hours in auditing for the required education.  2. Applicants who have met the requirements for admission to the CPA examination prior to July 1, 1974 will be considered to have met the educational requirement referenced above. 3. Possession of a certificate as a Certified Public Accountant or a master's degree in accounting from an accredited college or university may be substituted for one year of the required experience. 4. Applicants may substitute one year of professional auditing experience for one year of the required experience. 5.  Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in the Accounting Officer classification or Financial Management specialty codes in the Accounting field of work on a year for year basis for the required experience and education.  Preferred Qualifications: Two (2) years of budget preparation and monitoring experience. Related governmental or public accounting experience including fiscal control reporting. Experience with the State’s Financial Management and Information System (FMIS). One (1) year of supervisory experience.  Two (2) years of professional MS Excel experience. Experience with grants payment processing.

Location of Position: 175 W. Ostend St, Ste E, Baltimore, MD 21230

It is highly preferred that you apply online at http://commerce.maryland.gov/commerce  Click on Work at Commerce from the left side menu.  If you are unable to apply online, please submit a resume and supplemental questionnaire to: 

MARYLAND DEPARTMENT OF COMMERCE – OFFICE OF HUMAN RESOURCES

                          ATTN:  MSAC Fiscal Officer

                          World Trade Center – 401 East Pratt Street – 10th Floor, Baltimore, Maryland  21202

                          No later than:  Thursday, August 2, 2018