Employment at Maryland State Arts Council
SPECIAL PROJECTS AND GRANTS ASSISTANT (ADMINISTRATIVE SPECIALIST III) CONTRACTUAL
SALARY RANGE: $16.49 - $25.98 HOURLY
MARYLAND DEPARTMENT OF COMMERCE DIVISION OF TOURISM, FILM AND THE ARTS
MARYLAND STATE ARTS COUNCIL
The Maryland Department of Commerce is seeking qualified applicants for a full-time, contractual, Special Projects and Grants Assistant (Administrative Specialist III) within its Division of Tourism, Film and the Arts’- Maryland State Arts Council (MSAC). The position supports interstate and interagency project development and implementation, as well as, being administrative support for the Program Director staff for grant oversight, organization, and disbursement. The position will coordinate special projects with the Executive Director, Board and Program Directors, developing interstate arts partnerships, and partnerships with non-arts organizations.
As a grant assistant the incumbent will process all Grant Determination Forms, assist with panelist procedures and processes, process panelist reimbursement forms and paperwork, file site evaluations after the application cycle, facilitate grants panel nomination process, compile and distribute information to panelists, establish online applications for all programs, provide technical assistance to applicants, coordinate project documentation for marketing and communications, send email with panel instructions, follow-up with panelists and applicants via check in and reminder emails, monitor submissions and prepare for review, organize file of artist work sample, organize applications and communicate about missing or incorrect materials, schedule and coordinate site visits for Program Directors and panelists, establish working relationships with statewide partners for the design and implementation of various programs and with the public and grantees to assist in the grant disbursement process.
The selected employee will be well organized, able to work independently, and have an aptitude for detailed work; possess proficiency with Microsoft Office Suite including Word, Excel, Access, and PowerPoint, Google Mail and/or other relevant programs; strong interpersonal, written, and oral communication skills to work with high level public and private sector officials; the ability to effectively present information, explain policy, respond to inquiries; and complete concurrent and high priority tasks.
Candidates must have completed 60 credit hours at an accredited college or university AND have two (2) years of experience in administrative or professional work. Notes: 1. Candidates may substitute experience as defined above at the rate of one year experience for 30 credit hours of education for up to 60 credit hours of the required education. 2. Candidates may substitute a bachelor’s degree from an accredited college or university for the required education and experience. 3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year to year basis for the required education and experience. Preferred Qualifications: Experience working in the public or non-profit arts sector. Experience with project management or development. Experience coordinating logistical details and/or planning events/meetings; and experience providing guidance & responding to inquiries from external/internal customers. NOTE: Please detail job duties relating to the qualifications stated.
Location of Position: 175 W. Ostend Street, Suite E, Baltimore, MD 21230 It is highly preferred that you apply online at http://commerce.maryland.gov/commerce Click on Work at Commerce from the left side menu.
If you are unable to apply online, please submit a resume to: MARYLAND DEPARTMENT OF COMMERCE – OFFICE OF HUMAN RESOURCES
ATTN: Special Projects and Grants Assistant World Trade Center – 401 East Pratt Street – 10th Floor, Baltimore, Maryland 21202
No later than: Thursday, June 28, 2018