MSAC Seeks Management Associate
Apply by Friday, May 23May 15, 2014Arts Across Maryland
SALARY RANGE: $35,840 - $56,674
STATE OF MARYLAND
Department of Commerce
DIVISION OF TOURISM, FILM AND THE ARTS - MARYLAND STATE ARTS COUNCIL
The Maryland Department of Commerce is seeking qualified applicants for the position of Management Associate within its Division of Tourism, Film and the Arts’- Maryland State Arts Council (MSAC). The primary responsibility of this position is to provide administrative, secretarial, operational, and technical support to the Administrative Manager, Program Directors and Executive Director. Duties consist of: database and grants management to include maintaining, updating, and merging grant applications; inputting contact information; reviewing application materials; assembling and compiling grant data, spreadsheets, mailing lists, as requested in addition to monitoring and tracking data submitted. Incumbent will provide technical assistance to grantees regarding grant awards regulations and reporting procedures; input and/or merge final report data for all grants using agency’s Customer Relationship Management (Salesforce.com) system. Individual will maintain the grant filing system for all MSAC grant programs; log in performance contracts and evaluation forms from artists and schools; and track incoming contracts and evaluation forms. Incumbent will establish contact and maintain communication links with official partners; maintain, schedule, and attend panel meetings preparing meeting and briefing documents, and routine correspondence; screen and direct calls; schedule appointments, and provide support to all MSAC events and meetings.
Candidates should be well-organized, self-motivated and able to work independently. Applicants must possess excellent interpersonal, written, and oral communication skills; excellent secretarial skills; a good work and attendance record; and an aptitude for detailed work. The ability to handle multiple concurrent and high priority tasks is a must. Proficiency with Microsoft Word; Power Point, Outlook, other relevant software with extensive experience with Access. Experience with database software applications to prepare reports/charts is required.
Candidates must possess a high school diploma or high school equivalence certificate and five years experience in secretarial or clerical work involving the use of a personal computer. Additional secretarial or clerical experience may be substituted on a year for year basis for the required education.
BARGAINING UNIT STATUS: The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit.
Location of Position: 175 W. Ostend Street, Suite E, Baltimore, MD 21230
It is highly preferred that you apply online at commerce.maryland.gov. Click on About Us at the bottom and then click on Working in the Department of Commerce. If the online application process is not available, you may e-mail or mail a resume to:
Departmetn of Commerce Office of Human Resources:
ATTN: MANAGEMENT ASSOCIATE
World Trade Center – 401 East Pratt Street – 10th Floor
Baltimore, Maryland 21202
NO LATER THAN: FRIDAY, MAY 23, 2014
Resumes may also be sent electronically to: firstname.lastname@example.org.
E-Verify and an Equal Opportunity Employer